Date: 26th MARCH 2026
Definitions
For all intents and purposes, the hereunder definitions shall be always applicable when such terms are used throughout the Statute: –
Administrator – Defined in Article 2(1) of the Voluntary Organisations Act as any person who is appointed to control, supervise or administer the Organisation.
Executive Committee – The governing body of the Organisation that includes all Administrators with clear functions and responsibilities and is organised in a manner which would enable it to discharge such functions and responsibilities effectively.
Member – A person who is subscribed to the Organisation and its activities via a pre-paid fee.
1. NAME
The name of the organisation shall be “Alpha Table Tennis Klabb” also referred to as “ATTK”, “Alpha TT Klabb” or “Alpha TTK”.
2. ADDRESS
The official address of the organisation is 62, Triq it-Tabib J. Zammit, Hal-Balzan BZN 1435. Due to, the fact that such address belongs to an organisation’s administrator, should the administrator either resign or be removed from office, such registered office address would need to be changed accordingly.
3. ORGANISATION MISSION STATEMENT
The aim of Alpha Table Tennis Klabb shall be to provide the opportunity for local and international professional table tennis athletes as well as the general public to attend for training sessions and events focused on the sport of table tennis, thus encouraging physical activity, fitness and social inclusivity for all people irrespective of their gender, age and physical capabilities.
4. OBJECTIVES
The organisation shall have the following objectives:
4.1 To promote and develop the game of table tennis in the Republic of Malta in the spirit of fair play and in conformity with its own Statute.
4.2 To prevent all sorts of discrimination as to politics, gender, religion or race within the Organisation and its activities.
4.3 To seek and promote, the participation of the organisation’s members in local, national and international competitions.
4.4 To organise educational activities related to table tennis with schools, universities, other national organisations and clubs.
4.5 To organize team-building activities related to table tennis with groups of employees or other social groups.
4.6 To provide support and information for persons wishing to learn more about the sport of table tennis and its benefits to the physical and physiological human well-being.
4.7 To educate and promote the values of honesty, hard work, fair play and resilience among all its members, especially the youths.
4.8 To promote and present the interests of the Organisation’s members to the notice of the Malta Table Tennis Association, other local administrations and authorities, international Organisations and other authorities.
4.9 To raise funds by means of subscription of members, external sponsorships, grants, donations, registration fees or otherwise for all the purposes and objectives of the Organisation in such amounts and in such manner as may be authorized by the Executive Committee.
4.10 To form part of any national/international Organisation/s whose aims are similar to those of the Organisation.
4.11 To encourage and promote research in the sport and its coaching methods.
4.12 To do all that which is ancillary, incidental or conducive to the attainment of the above objectives.
5. GENERAL POLICY
5.1 The Organisation shall be autonomous and voluntary.
5.2 The Organisation shall be non-profit making as defined in the Voluntary Organisations Act (Chapter 492 of the Laws of Malta), and any excess of funds received or generated from its activities must always be reinvested in the same Organisation.
5.3 The Organisation is drawn up in accordance with the provisions contained in Sub-Title III of Title III of the Maltese Civil Code (Chapter 16 of the Laws of Malta) and the provisions contained in the Sports Act (Chapter 455 of the Laws of Malta).
5.4 The accounts of the Organisation shall be reviewed and published on a yearly basis.
5.5 Provided its autonomy is not affected, the Organisation may collaborate with other entities on a national, regional or international basis in order to further its aims.
5.6 The Organisation shall not have any political or trade union affiliation and it shall not indulge in party politics.
5.7 All prospective Members of the Organisation shall have access to the statute of Organisation upon demand.
5.8 No part of the income, capital or property is or shall be made available directly or indirectly to any individual person or group of persons including but not limited to the promoter, founder, member, administrator, donor or any other private interest. Any excess of funds received or generated from its activities shall always be reinvested in the same Organisation.
6. STRUCTURE AND MEMBERSHIP
6.1 All persons are eligible to become Members of the Organisation. Membership is obtained by subscribing to any of the training programs offered by the Organisation.
6.2 Members may be warned, suspended or expelled at the discretion of the Executive Committee should any behaviour be not acceptable to them.
6.3 The Executive Committee shall consist of three (3) Members of the Organisation who shall be elected every five (5) years at a General Meeting of The Organisation. At the expiration of the five-year period, the Executive Committee shall go out of office, however Members of the Executive Committee are eligible for re-election.
6.4 A new member who wishes to form part of the Executive Committee should be a fully subscribed Member of the Organisation for at least twelve (12) months, otherwise said person can be co-opted and then becomes a full voting Member of the Executive Committee at such a date as the Executive Committee sees fit.
6.5 Those Members above 16 years of age who have been fully paid-up Members of the Organisation for period of 12 months or more, prior to the date of a vote, have full voting rights within the structures of the Organisation.
6.6 The Affairs of the Organisation, in all matters not in these rules reserved for the Organisation in General Meeting, shall be managed by the Executive Committee of the Organisation. Provided that the Executive Committee shall have, as its primary function but not limited to, the management and allocation of the proceeds of all fund-raising activities.
6.7 In the event of the resignation (or termination from post for other reasons) of an Executive Committee Member, the Executive Committee will co-opt another member/s to take his/her place. The other official Members of the Executive Committee will pass a vote as to who will be co-opted during a committee meeting. Any Member so appointed shall retain his office only until the next General Meeting, but he shall then be eligible for re-election.
6.8 Any Member not attending the Executive Committee meetings for three (3) consecutive times without a very valid reason will automatically have to step down. This will guarantee the continuity of the work of the Executive Committee.
6.9 The elected members of the Executive Committee will elect a Chairperson, a Secretary and a Treasurer from amongst them.
6.10 The Executive Committee shall be elected to office by secret ballot, electing those Members obtaining the highest number of votes.
6.11 No person who is not a Member of the Organisation shall be eligible to hold office as a Member of the Executive Committee.
6.12 Nominations for the Executive Committee must be submitted on the appropriate official forms fourteen (14) days prior to the General Meeting.
7. POWERS OF THE EXECUTIVE COMMITTEE
7.1 The business of the Organisation shall be managed by the Executive Committee which may pay all such expenses, preliminary and incidental to the promotion, formation, establishment and registration of the Organisation as they deem fit.
7.2 Legal representation of the Organisation shall vest in the Chairperson, the Secretary and the Treasurer forming the Executive Committee.
7.3 No regulation made by the Organisation in a General Meeting shall invalidate any prior act of the Executive Committee which would have been valid if such regulation had not been made.
7.4 The Members for the time being of the Executive Committee may act notwithstanding any vacancy in their constitution.
7.5 The Executive Committee is authorised to appoint External Advisory Committees to support it in its role.
7.6 No remuneration (except by way of reimbursement of out-of-pocket expenses, if any) shall be paid to any member of the Executive Committee in respect of their office.
8. CHAIRPERSON
8.1 The Chairperson will preside at all Executive Committee meetings and General Meetings of the Organisation. The Chairperson shall undertake such functions in respect of the Organisation as the Executive Committee may determine from time to time.
8.2 The Secretary will preside on the Executive Committee with full powers in the absence of the Chairperson.
8.3 Provided that in the absence of both the Chairperson and the Secretary, and provided a quorum is available, the Executive Committee will have the power to appoint a substitute/s to conduct the meetings.
9. SECRETARY
9.1 The Secretary will be responsible for all the secretarial and administrative work of the Executive Committee.
9.2 The Secretary shall undertake such functions in respect of the Organisation as the Executive Committee may determine from time to time.
10. TREASURER
10.1 The Treasurer will be responsible for all the Financial and Accounting work of the Executive Committee.
10.2 The Treasurer shall undertake such functions in respect of the Organisation as the Executive Committee determines from time to time.
11. DISQUALIFICATION OF MEMBERS OF THE EXECUTIVE COMMITTEE
11.1 The office of an Official Member of the Committee shall be vacated:
11.1.1 If he/she ceases to be a member of the Organisation
11.1.2 If by notice in writing to the Organisation, he/she resigns his/her office
11.1.3 If he/she is removed from office by a resolution duly passed pursuant to Clause 12.1 of this Statute
12. SUSPENSION
12.1 The Organisation may by a resolution taken at an Extraordinary General Meeting remove any Member of the Executive Committee before the expiration of his/her period of office if he/she is guilty of repetitive disruption of meetings, hinders the function of the Organisation or breaks the confidentiality and trust of other Members.
12.2 The Organisation may by the same or another resolution appoint another Member in his/her stead; but any person so appointed shall retain his/her office so long only as the Member in whose place he/she is appointed would have held the same if he/she had not been removed.
13. EXECUTIVE COMMITTEE PROCEEDINGS
13.1 Subject as hereinafter provided, the Executive Committee may meet for the dispatch of business, adjourn and otherwise regulate their meetings as they think fit. The Executive Committee shall meet at least once every six (6) months.
13.2 The quorum necessary for the transaction of the business of the Executive Committee shall be (50%+1 of the number of members on the Executive Committee as indicated in Article 6.3 of this statute) provided that if no quorum is present within half an hour from the time appointed for the meeting, provided two (2) members are present, the meeting shall proceed accordingly.
13.3 Matters decided at any meeting of the Executive Committee shall be decided by a simple majority of votes. In case of an equality of votes, the Chairperson of the meeting shall ask for a re-vote. In the event of an equality of votes on the revote, the Chairperson of the meeting shall have a casting vote.
13.4 On the request of the Chairperson the Secretary shall, at any time, summon a meeting of the Executive Committee by notice (stating the time and place of such meeting) served upon the members of the Executive Committee giving a notice of at least five working days.
13.5 A meeting of the Executive Committee at which a quorum is present shall be competent to exercise all the authorities, powers and discretion by or under the regulations of the Organisation for the time being vested in the Executive Committee generally.
13.6 The Executive Committee may delegate any of its powers to subcommittees consisting of such member or members of the Executive Committee or of such other persons as it thinks fit, and any subcommittee so formed shall, in the exercise of the powers so delegated, conform to any regulations imposed on it by the Executive Committee.
13.7 The Executive Committee shall cause proper minutes to be made of all appointments of officers made by the Executive Committee and of the proceedings of all meetings of the Organisation and of the Executive Committee and of sub committees of the Executive Committee.
13.8 All business transacted at such meetings, and any such minutes of any meeting, if purporting to be signed by the Chairperson and Secretary of such meeting, or by the Chairperson and Secretary of the next succeeding meeting, shall be sufficient evidence without any further proof of the facts therein stated.
14. SUBSCRIPTIONS, FINANCES & ACCOUNTS
14.1 Applications for membership shall not be considered unless accompanied by the subscription fee.
14.2 The subscription fee shall be payable in advance and shall fall due as determined by the Executive Committee.
14.3 If the subscription falls due and a Member has not yet paid the previous term’s subscription, he/she shall not be entitled to vote in the next General Meeting.
14.4 The funds of the Organisation shall also be collected from voluntary contributions, donations or grants by Members, benefactors, the State, any other institution, and from fundraising activities.
14.5 The funds of the Organisation shall be deposited in bank accounts of a reputable local bank in the name of the Organisation and the authorised joint signatories for operating such accounts shall be the Chairperson, the Secretary and the Treasurer. The signature of the Treasurer and one other signature of the Chairperson or Secretary will suffice.
14.6 The Treasurer shall keep such proper books of accounts as will enable him/her to present at every General Meeting of the Organisation, or at any other time if required (on reasonable notice to him/her) by the Executive Committee, an accurate report and statement concerning the finances of the Organisation.
14.7 The annual accounts of the organisation are to be drawn up for a financial period commencing on 1st January and ending on 31st December of each year.
15. GENERAL MEETINGS
15.1 An Annual General Meeting of the Organisation shall be held every year. Notice of the day and time of the Annual General Meeting shall be given to each member at least fifteen (15) working days before such day.
15.2 Other meetings of the Organisation may be summoned by the Executive Committee and shall be so summoned immediately upon a request in writing signed by at least ten per cent of the Members.
15.3 At any meeting of the Organisation every Member of the Organisation shall be entitled to be present, and every Member shall be entitled to one (1) vote upon every matter raised. In the case of equality of voting, the Chairperson of the meeting (who shall be the outgoing Chairperson of the Executive Committee) shall have a second or casting vote. The Secretary shall take minutes of the proceedings at all General Meetings of the Organisation.
15.4 The Secretary shall present the Annual Report of the Organisation to the Annual General Meeting.
15.5 The quorum for the Annual or any Meeting shall be ten per cent (10%) of the general membership. In the absence of such quorum, the Meeting shall be held, with the same agenda, thirty minutes later and all decisions taken shall be binding on the Organisation as a whole.
15.6 The auditors or reviewers of accounts shall be nominated and elected by the members attending and having a right to vote at General Meetings. No auditor or reviewer of accounts who has held office on the Executive Committee during the past twelve (12) months will be eligible for nomination. No auditor or reviewer of accounts shall run for office on the Executive Committee during the coming twelve (12) months.
16. MEMBERS’ CONDUCT
16.1 Every Member shall conform to the Organisation’s Code of Ethics. Any Member or members alleged to have brought, or attempted to bring disrepute on the Organisation, shall be asked to appear before the Executive Committee and if, in the opinion of the Executive Committee, the case be found proven, the Member shall be deprived of his/her membership. If the said Member fails to appear before the Executive Committee without justification, he/she shall be deprived of membership.
17. NOTICES
17.1 Each Member shall keep the Secretary informed of that Member’s private address, email address, or of some other address at which communications may be addressed to him/her.
18. STATUTE ALTERATION
18.1 This Statute may be revoked, added to or altered by a vote of at least fifty-one per cent of all the registered Members of the Organisation who are entitled to vote at a General Meeting of the Organisation of which notice has been duly given specifying the intention to propose the revocation, addition or alteration, together with full particulars thereof.
19. DISSOLUTION
19.1 If at any time the Organisation shall pass in General Meeting by a majority comprising seventy-five per cent (75%) of all the registered Members present and entitled to vote a resolution of its intention to dissolve, the Executive Committee shall take immediate steps to settle any debts and dispose of the monies and property remaining as determined by the General Meeting; and thereupon the Organisation shall for all purposes be dissolved.
19.2 In the event of dissolution of the Organisation, any remaining funds and/or property shall be donated to a voluntary non-profit making organization or a charitable institution chosen by the outgoing Executive Committee.
20. ADMINISTRATORS
20.1 The current Administrators of the organisation are:
20.1.1 Vincent Cassar, I.D. Card number: XXXXXXXM
20.1.2 Katia Mifsud, I.D. Card number: XXXXXXXM
20.1.3 Michela Bianco, I.D. Card number: XXXXXXXM
20.2 The responsibilities of the Administrators are:
20.2.1 Chairperson: Vincent Cassar
20.2.2 Secretary: Katia Mifsud
20.2.3 Treasurer: Michela Bianco
Date: 26th March 2026